Finance and Grants Officer
Publish What You Pay seeks a Finance and Grants Officer to support the secretariat in its budget development and analysis; tracking income and expenditure; and liaising with third parties such as donors, grantees and coalition members. As PWYP continues to grow it seeks to strengthen its capacity in terms of finance organisation. This is an exciting opportunity to join a dynamic team and to make a real contribution to the wider effectiveness and impact of the coalition.
Essential duties and responsibilities include the following. OSF may add, change, or remove essential and other duties at any time.
- Develop, monitor and analyse closely core and project budgets as well as income and expenditure and cash flow projections for the PWYP International Secretariat;
- Set-up and manage appropriate financial packages, systems and policies;
- Work with the Secretariat and, where appropriate, coalition members and the Global Steering Committee to develop annual core and project budgets (‘organisational budget’) focusing on underwriting core costs;
- Analyse and monitor budget(s), income and expenditure closely and regularly ensuring PWYP is compliant with grant agreements and disbursement schedules;
- Prepare quarterly income and expenditure statements for the Secretariat and Global Steering Committee;
- Work closely with the Secretariat team and finance team to (re-)allocate expenditures appropriately and upload them to the financial system;
- Track and analyse operating costs to maximise efficiency within the PWYP Secretariat;
- Work with the International Director to negotiate favourable donor grant agreements and monitor effective and compliant implementation, including preparing financial donor reports;
- Write the content for the financial governance page on the PWYP web site regularly;
- For contractual arrangements (for example with, but not limited to, the host organisations of PWYP’s decentralised team, and the EITI CSO board members) analyse quarterly statements;
- Work with the finance department and programme assistant to ensure smooth bank transfers to suppliers and contract holders;
- Work with the Secretariat and our host organisation (OSF) to explore, set-up and manage appropriate financial packages, systems and policies;
- Prepare, issue and monitor grant agreements, payments and modifications;
- Liaise with program and administrative department staff to ensure grant-related activities are implemented efficiently;
- Maintain grant files, and consolidate and archive completed grant files;
- Perform other duties as assigned.
- Please note that travel may be required.
Education/Experience: Bachelor's degree and several years’ relevant experience and/or training; or equivalent combination of education and experience.
- Working toward or already have ACCA and/or CIMA qualifications (or equivalent);
- Accounting experience preferably in an NGO.
- Demonstrated up to date knowledge of current accounting practices;
- Relevant office experience, preferably in an energetic environment requiring extensive interaction with a diverse range of people;
- Strong organisational and multitasking skills;
- Considerable experience using SUN and/or other financial systems;
- Ability to work efficiently in a fast-paced environment, troubleshoot and follow projects through to completion, with strict deadlines and without loss of attention to detail, including budget and reporting;
- Excellent written, verbal, organizational, analytical and interpersonal skills;
- Excellent computer skills, proficient in Microsoft Office, Excel and pivot tables and experience with internet research and database management;
- Exercise good listening and communication skills with sensitivity to cultural communication differences;
- Effectively work both independently and as a team member, with a high-level of self-motivation and ability to set and meet goals;
- Show discretion and ability to handle confidential issues;
- Knowledge of key organizations and networks active in the field;
- Pleasant, diplomatic manner and disposition in interacting with colleagues and the general public;
- Excellent knowledge of English (written and verbal) and working knowledge of French are essential for this position. Knowledge of other languages (Portuguese, Russian, Spanish, Arabic others) is a strong plus;
To find out more and apply, download the full job description.
Start date: ASAP
Duration: 12 months fixed term contract with the possibility of extension
Working hours: full time position, 40 hours per week
Compensation: Salary commensurate with qualifications and experience. Excellent benefits package.
To Apply: Please email a cover letter and CV before 12 March 2014 to email@example.com
Please note that suitable candidates may be interviewed before the closing date so we encourage you to submit your application as soon as possible.