Call for Nominations of Civil Society Representatives to the EITI International Board (2011-2013)

Source: PWYP International
Date: 7 Dec 2010

The deadline for nominations of civil society representatives to the EITI International Board (2011-2013) has now passed.

Please click here for a list of candidates who have submitted applications in response to the Call for Nominations.

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Nominations are being sought for civil society representatives to the Board of the Extractive Industries Transparency Initiative (EITI). The new EITI Board will be officially appointed in March 2011 on the occasion of the EITI Global Conference in Paris.

Deadline: January 10, 2011

THE NOMINATIONS PROCESS

1. The Board of the Extractive Industries Transparency Initiative (EITI) is comprised of representatives from each Constituency engaged in the EITI – governments of supporting and implementing countries, extractive companies and investors, and civil society organizations. Each Constituency organizes its own selection of representatives (i.e. nominations) for the EITI Board. These names are then put forth to the EITI Members’ Meeting for formal election to the Board.

2. The mandate of the current EITI Board will end in March 2011. A new Board for the 2011-2013 term is to be elected by the next EITI Members’ Meeting which will take place on 1 March 2011 at 16:00 in Paris. The Board is elected based on the nominations made by each Constituency.

3. In order to prepare papers for the EITI Members’ Meeting, each Constituency has been asked to nominate its representatives by 31 January 2011 and to provide the EITI International Secretariat with the names. Publish What You Pay (PWYP) serves as a coordinating body for the nominations process for civil society.

BOARD ROLE/RESPONSIBILITIES

4. The Board is responsible for providing strategic direction and guiding and overseeing the EITI at an international level. Key functions of the EITI Board include:

  • Assessing the status of countries implementing the EITI and agreeing on Validation Reports
  • Arbitrating on disputes (international and in-country)
  • Considering policy issues affecting the EITI and making policy recommendations
  • Directing the work of the EITI International Secretariat
  • Deciding where and how the biannual EITI Conference is organized
  • Preparing a report(s) for agreement by the biannual EITI Conference, including recommendations on key policy issues affecting the EITI and progress in EITI Candidate and Compliant countries

5. The Board is supported by the EITI International Secretariat, an independent body based in Oslo, which is responsible for the day-to-day running of EITI and the coordination of EITI implementation efforts worldwide. The Secretariat is solely accountable to the EITI Board.

6. There are 5 ‘Full Member’ seats for civil society on the EITI Board. Two of these seats shall be filled by civil society representatives from OECD countries. Three of these seats shall be filled by civil society representatives from EITI implementing countries. The other ‘Full Members’ of the Board are as follows:

  • The Chair
  • 8 representatives of governments (5 from implementing countries, 3 from supporting countries)
  • 5 representatives of companies
  • 1 representatives of investors

7. Each ‘Full Member’ of the Board (aside from the Chair) is served by an ‘Alternate Member.’ ‘Alternate Members’ attend Board meetings but do not participate in discussion (or have a vote) unless the ‘Full Member’ is absent, in which case they take the seat at the table, take part in discussion and take on the right to vote. There are 5 ‘Alternate Member’ seats for civil society on the EITI Board.

8. The Board meets roughly four times a year, and Board Members have a responsibility to their Constituency to participate in these meetings. Board Members are also expected to serve on Board Committees, which often meet more frequently to discuss more specific issues in-depth and make recommendations to the Board. Interpretation in English, French and Russian is provided at Board meetings.

9. The EITI has a funding policy and procedures in place to support the participation of civil society representatives from EITI implementing countries at Board meetings and directly related side meetings, such as the civil society constituency pre-meeting which normally takes place one day prior to the Board meeting. For these Board Members, the EITI covers the costs of flights, lodging, airport transfers, visas, meals and incidentals. Any additional expenses must be pre-authorised by the EITI Secretariat following an explanation for the requested expense. If possible, the EITI Secretariat covers travelers’ costs directly. If it is not possible for the EITI Secretariat to cover certain costs directly, reimbursement is provided to the traveler upon provision of appropriate documentation and receipts.

10. Board Members are expected to hold regular consultations with their Constituency, to receive input from their Constituency in advance of Board Meetings, and to report back to their Constituency after Board Meetings. It is the responsibility of Board Members to organise these consultations themselves, for example by sending emails with an agenda and timeline for consultation and feedback. If requested, PWYP can provide technical and communications support to civil society Board Members, such as hosting tele-conferences, translating relevant correspondence between Board Members and national civil society coalitions, and setting up discussions e-lists.

11. The Board term will be 2011 – 2013. The first meeting of the new Board will take place on 3 March 2011, immediately following the close of the EITI Global Conference in Paris.

12. An orientation will be provided to new Board Members.

APPLICATION PROCESS/CRITERIA

13. Interested candidates are asked to submit a CV and a brief statement describing how they meet the following criteria:

  • Active engagement in the EITI and knowledge of EITI policies and rules relating to the implementation and validation processes
  • Sufficient time and willingness to consult widely with other civil society organisations and representatives in order to canvass views and opinions in a timely, responsive and open manner
  • Sufficient authority and ability to speak with conviction on behalf of their organisation and other civil society representatives/networks at Board meetings (Candidates are encouraged to submit endorsements from national civil society coalitions from one or more countries in their region.)
  • Sufficient time and willingness to report back regularly to wider civil society audiences on Board decisions and outcomes of meetings
  • Sound experience in dealing with a wide spectrum of stakeholder groups (private sector, donors, IFIs, governments, media etc.) and related negotiation skills

14. Candidates should submit their applications via email to Radhika Sarin, PWYP International Coordinator (rsarin@publishwhatyoupay.org) who will compile all applications and submit them to the Nominations Committee. For the sake of transparency, the names of all candidates will be made public and published on the PWYP website (www.publishwhatyoupay.org).

15. The process is open to all civil society representatives. Women are strongly encouraged to apply.

16. A Nominations Committee comprised of outgoing (i.e. those who are not re-applying for the 2011-2013 term) and/or former (i.e. those who served in past terms) civil society Board Members will review all applications. The Nominations Committee will:

  • Assess each candidate against the agreed criteria to create a shortlist of candidates
  • Conduct interviews of shortlisted candidates if deemed necessary and consult with national civil society representatives to gather views about the candidates
  • Recommend, from the candidate pool, 5 individuals to serve as ‘Full Members’ and 5 individuals to serve as ‘Alternate Members’
  • Inform the global civil society network and the EITI International Secretariat of its decision no later than 31 January 2011.

17. The Nominations Committee will respect the geographic allocation of 2 ‘Full Member’ seats for civil society representatives from OECD countries and 3 ‘Full Member’ seats for civil society representatives from EITI implementing countries. While there is no specific geographic allocation for ‘Alternate Member’ seats, the Nominations Committee will ensure that selected representatives reflect the wide range of the civil society constituency in the EITI. The Nominations Committee will also bear in mind the need to balance the need for continuity against the need for renewal and broadening of the ownership of the EITI.

18. The members of the Nominations Committee will be confirmed in mid-December based on the willingness and availability of the outgoing/former Board Members to serve on the Committee. In the interest of time, this Call for Nominations is being launched to allow more time for interested candidates to prepare their applications.

More information about the EITI governance structure: http://eiti.org/about/governance

EITI Articles of Association: http://eiti.org/articles

Profiles of current Board Members: http://eiti.org/about/board

Questions can be directed to:
Radhika Sarin, International Coordinator, PWYP
rsarin@publishwhatyoupay.org
+44 (0) 20 7031 0204

Or to Eddie Rich, Deputy Head, EITI Secretariat
erich@eiti.org
+47 (0) 22 24 21 09

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